National Maternal Health Innovation Symposium Workshop and Skill Session Presenter FAQ
Do I need to register for the Symposium?
- Yes, If you have not done so, please do register for the Symposium. ALL people and presenters (in-person AND virtual attendees) MUST register.
Do I need to show proof of vaccination (two initial shots and a booster) to attend?
- Yes. In order to attend in-person, we will require that everyone show proof of current vaccination at registration. The CDC defines up to date vaccination as “all recommended vaccines and boosters.” We welcome everyone to join virtually, regardless of vaccination status.
My workshop is scheduled as virtual (or in-person) but I would like to switch it to the other format. Can I do this?
- Unfortunately, we are unable to accommodate this request. The agenda has been developed based on the initial re proposals and the amount of virtual and in-person spaces available.
- If this impacts your ability to participate, or if you need a private space to present virtually from within the hotel, please contact Lynn Tomkins (firstname.lastname@example.org).
How will the space I’m presenting in be arranged?
- Skill sessions will have round tables to facilitate interactive components of these sessions. We will also supply flip charts, markers, and white boards for presenters in skill sessions.
- Other in-person workshops will either have seats facing the front of the room or may have round tables if the space was used for a skill session previously in the day.
- Please see this FAQ for additional information. Note that your room may have seating provided at round tables if a session before yours required that seating arrangement. Unfortunately, there will not be enough time between sessions to reset the rooms.
- Virtual spaces will be hosted in Zoom (we will provide the links) and presenters will have full host controls. Symposium staff will be present if you need assistance with these features. We encourage you to reach out to us in advance if you are not confident navigating Zoom.
Is there a preferred slide template?
- No. You are welcome to present using whatever template you prefer. You are not required to use slides at all.
Is there a date when slides must be uploaded or submitted?
- No. We are not requiring that you submit presentations in advance, especially since we know that many individuals like to edit their presentations until right before they go live. We request that all presenters bring their slides on a thumb drive, as we will not be collecting them in advance.
- Note, while many individuals prefer to use slides, they are not a requirement.
Will someone introduce me?
- Only plenary/general session speakers will be officially introduced. Workshop and Skill Session presenters should prepare to moderate their workshops, including introducing themselves and other speakers.
- Please plan to arrive at least 10 minutes early to your virtual or in-person space to test audio and visual technology. Virtual spaces will operate in Zoom. Room assignment and virtual links will be provided 1-3 days prior to the symposium.
- MHLIC staff will be present during all virtual and in-person workshops to help ensure that things run smoothly and can assist with Q&A, for example by running mics in a room. Plan to discuss these details in the 10 minutes before your presentation or email Lynn Tomkins (email@example.com) or Allison George (firstname.lastname@example.org) if you anticipate complicated needs that require additional preparation.
What audio-visual support (AV) will be available in-person?
- In-person spaces will have laptops, projectors, screens, “clickers” to advance slides, and microphones. We will have roaming tech professionals on hand and MHLIC staff in each room to assist as needed.
- You will be able to play videos and we suggest that you test this functionality in the 10 minutes before you present to ensure a smooth experience.
- Please remember to use the microphone and encourage those asking questions to use the microphone as well, to ensure those with hearing impairments can fully participate
Who do I contact if I have AV trouble during my session?
- MHLIC staff will be present during all virtual and in-person workshops to help ensure that things run smoothly and can assist with Q&A, and AV.
Can virtual presentations be pre-recorded?
- No. All presentations must be delivered live. Virtual presentations will be recorded while in session. In-person presentations will not be recorded.
- In-person presenters will be responsible for printing their own handouts.
- Virtual presenters are encouraged to share links to materials in the chat.
- We can make handouts available on the program agenda in the live app if you send them to Lynn Tomkins (email@example.com) in PDF form by July 18th.
Will there be additional ways I can share information about my program?
- Yes! We encourage in-person attendees to bring flyers/handouts about their programs and/or presentations to the reception on Tuesday evening. We will provide several tables on which to display information and encourage further networking and discussion here.
- Yes! We invite all virtual presenters to provide links to their programs in the chat feature during their virtual presentations.
- Yes! We can make handouts available on the program agenda in the live app if you send them to Lynn Tomkins (firstname.lastname@example.org) in PDF form by July 18th.
Will there be a way I can share the slides for my presentation with the audience?
- Yes! We can make slides available on the program agenda in the live app if you send them to Lynn Tomkins (email@example.com) in PDF form by July 18th. If you share them at a later date, we may not be able to link them to the agenda until after the symposium. The app will remain active for a period of time after the Symposium.
How will my session be promoted?
- You’ll notice there was an event photo/audio consent form in the registration. We want to highlight a section on the form for presenter and material consent. You can review that in detail here.
- First and foremost, we want to be sure we are promoting in a way that feels genuine to you and your work. As many of our promotional efforts are taking place in real-time, there may not be opportunity to share for approval prior to posting but the content will mirror what’s being said at the event.
- If you have questions or concerns about promotion or use of material and content, please contact Suzanne Woodward at SuzanneW@med.unc.edu. We are flexible in the ways we communicate our work and our partnership; if you have specific parameters for promotion/recording, please alert our team.
- Please do share the Symposium with your networks – here is the link to our drafted social media toolkit. Consider using on your channels with the official hashtag: #MaternalHealthMoves.